• Part-Time
• On-Site
• Flexible, yet consistent 16–20 hours per week

We’re seeking a reliable and detail-oriented Office Assistant to join our team on a part-time basis. This role is critical in supporting day-to-day office operations, maintaining a welcoming environment for visitors, and assisting various departments with clerical tasks.

• Greet and assist visitors as the first point of contact
• Process incoming mail and coordinate outgoing package shipping and distribution
• Prepare and ship swag packages, appreciation gifts, and celebration items for customers and staff
• Communicate with the landlord, utility providers, fire department, and vendors as needed
• Coordinate with the external cleaning company and manage recycling efforts
• Oversee office supplies and inventory; place orders for the Supply Room or as requested by staff
• Prepare conference rooms and maintain the company calendar, including room bookings
• Ensure common areas remain organized, clean, and well-stocked
• Provide clerical support to departments, including data entry, scanning, and filing
• Manage in-office snack sales
• Assist with event preparation, execution, and clean-up
• Support new hire onboarding by assembling welcome materials and setting up desks
• Run occasional errands and assist with special projects as assigned
• Support staff with travel arrangements when needed
• Update Picas Calendar with time-off requests

• Strong organizational skills with attention to detail
• Good communication and interpersonal skills
• Ability to multitask and manage time effectively
• Prior office or administrative experience is a plus